Privacy Policy

Introduction
The Rotary Club of Billericay Town (“Rotary Club”) respect your privacy and are committed to protecting it by complying with this privacy policy (“Policy”). Safeguarding the data entrusted to our care by our club members, program participants, and others is of the utmost importance to us.

This Policy describes our practices for collecting, using, protecting, disclosing, and disposing of personal data.
It also describes the types of data that we may collect from you or that you may provide to us when you:

• Visit our website Rotarybillericaytown.co.uk (“Website”)
• Join or maintain membership in this Rotary Club.
• Interact with Rotary District 1240, Rotary International (“RI”), The Rotary Foundation, and partner organisations.
• Register for or attend events we host.
• Use our services.
• Participate in our programs.

Data We Collect About You and How We Collect It
We collect several types of personal data, including information by which you could be personally identified, such as your name, postal address, email address, telephone number, gender or other information that might identify you (“personal data”).

• Users of our Website
• Members of the Rotary Club
• People who participate in Rotary Club programs or events
• Directly from you when you provide it to us

Cookies
We do not use “cookies” on this website to identify individuals.

We use Google Analytics to make sure our statistics are reliable. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information e.g. your name and address, so this information cannot be used to identify who you are.
To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout.
We have some pages that link to external tools such as Google Maps and You Tube.
These tools sit on the Google web servers and you can find more information on Google’s privacy policy at http://www.google.com/privacypolicy.html.

Some pages may have cookies used to integrate with Social Media sites, so that for example, if you are logged in Facebook you can “like” pages.
We do not collect personal data in the public area of the site. If you complete the contact form for example; your email address is not stored in a database for our use, nor is any information passed to third parties.

Data You Provide to Us
We collect personal data you provide when you interact with our website or with the Rotary Club, including any interaction offline or in person, such as when you:

• Contact this Rotary Club to make an inquiry, including an inquiry about membership.
• Use services on our website, including:
• Register for Rotary Club events
• Provide personal data on paper forms

Usage Details, IP Addresses, Cookies, and Other TechnologiesAs you interact with our website, we may automatically collect data about your equipment and your browsing actions and patterns.

How We Use Your Personal Data
We use the personal data about you that we collect or that you provide to us to:

• Present our website and its content to you
• Perform our core business purposes
• Fulfilling the Rotary Club’s obligations to its members, program participants, and other individuals and entities
• Processing financial transaction fundraising efforts
• Facilitating event planning
• Communicating key organizational messages through Rotary Club publications and other materials
• Supporting the programs and members of the Rotary Club
• Complying with legal requirements

Disclosure of Your Personal Data
We may disclose aggregated data about our users, or data that cannot be used to identify any individual, without restriction.

We may disclose the personal data that we collect or that you provide as described in this Policy to:

• Rotary International, to meet Rotary Club membership and program requirements (read Rotary’s privacy policy at:
  https://my.rotary.org/en/privacy-policy)
• Rotary District 1240 (to meet program requirements and other obligations (read Rotary 1240 privacy policy at:
  (https://www.rotary-ribi.org/districts/privacy.php?DistrictNo=1240)

We may also disclose your personal data:

• To comply with a court order, law, or legal process, or respond to a government or regulatory request
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of members, participants in this Rotary Club’s programs and events, Rotary District 1240, RI, or others.

Disposing of Your Personal Data
This Rotary Club retains personal data identifying you for as long as necessary in the circumstances – for instance, as long as you are a member of a club or have a relationship with this club, or as may be needed to enforce or defend contract claims or as is required by applicable law. Personal data that we no longer need will be disposed of and or anonymised so you can no longer br identified from it.

Choices About How We Use and Disclose Your Personal Data
We have created ways for you to control the use and disclosure of your data.

For tracking technologies and advertising: You can set your browser to refuse all or some cookies or to alert you when cookies are being sent. If you disable or refuse cookies, note that some parts of the Website may be inaccessible to you or may not function properly.

Accessing and Correcting Your Personal Data
You may request access to your personal data, or ask for a correction or deletion, by contacting us.

We may not accommodate a request to change or delete data if we believe the change or deletion would violate any law or legal requirement or cause the data to be incorrect.

Children
Our website is not intended for children. We do not knowingly collect personal data from or about children.
If you believe we might have any personal data from or about a child, please contact us.

Data Security

Changes to Our Privacy Policy
The Rotary Club may change, add, or remove portions of this Policy at any time. These modifications shall take effect immediately on being posted on this page. The date the Policy was last revised is noted at the bottom of the page. It is your responsibility to review this Policy for any changes.

Contact Information
If you have any questions about our Rotary Club’s privacy protection practices, please contact us at:

billericaytownrotary@gmail.com
Last modified: February 2023